| Choosing the right software for your school or | | | | textbook debts, track sales and purchase |
| district is an important task. From tracking and | | | | histories, and record and monitor damaged |
| managing student data to communicating with | | | | inventory with one centralized program. A |
| parents and faculty to simplifying day-to-day | | | | textbook tracking module will save your staff |
| responsibilities for staff, your software will be the | | | | time and ease the fall registration process by |
| foundation for your operations. To spend more | | | | efficiently monitoring the lifecycle of a textbook. |
| time focusing on students and less time behind a | | | | 5. Simplify donations and fee payment collection |
| desk, look for these seven must-have features in | | | | and extend your fundraising reach with an online |
| your school administration software package: | | | | fundraising and donations module. Raise more |
| | | | money by offering faculty, parents, students and |
| 1. Streamline class and activity registration for | | | | community members the opportunity to |
| added convenience to both students and | | | | contribute to your school through convenient and |
| administrators with online registration and credit | | | | secure online donation tools. From class or team |
| card processing. Through online registration, you | | | | fundraiser webpages to automated tax-deductible |
| can achieve quantifiable time savings and remove | | | | receipts, donating to your school will only be a |
| teachers from the money collection process, while | | | | click away. Make sure your school administration |
| making it more convenient than ever for parents | | | | software program offers broadcast e-mail tools |
| and students to register for camps, sports | | | | with its online fundraising and donations module to |
| activities, school functions and more. Online | | | | help your school connect and re-connect with |
| registration modules securely process, track and | | | | potential donors and keep them coming back to |
| report the flow of money as it enters the school | | | | your website for more information. |
| and empowers parents and students to set up | | | | 6. A centralized student database will protect |
| online accounts to view, track and update | | | | students' information and store data at one |
| personal information, alleviating the need to call | | | | central location, ensuring up-to-date records, |
| the school with questions of balances due, | | | | authorized access and complete control over |
| payment histories and class registration statuses. | | | | information. Centralized data improves reporting |
| 2. Simplify and automate bookkeeping processes | | | | capabilities, information access, security and |
| and reporting with student fund accounting | | | | oversight into financials and accounts. |
| software. Choose a software vendor that | | | | 7. Increase school revenues using point of sale |
| provides an iron clad audit trail of revenue, | | | | with inventory management to sell books, |
| expenditures, transfers and adjustments for all | | | | supplies, merchandise and other school-related |
| student activity accounts. From receipts to | | | | items. A point of sale module will enable your |
| reports, your student fund accounting module will | | | | staff to quickly and securely process transactions |
| safeguard the collection, use and reporting of | | | | on the phone or over the counter. Your point of |
| internal funds, while reducing time spent on | | | | sale should integrate with inventory management |
| duplicate data entry, alleviating lost receipts or | | | | to automatically alert staff members when stocks |
| accounting fraud, eliminating overdrawn accounts | | | | are running low. Access to a point of sale solution |
| and improving bank reconciliations. | | | | will increase your revenues through the sale of |
| 3. Utilize customized reporting for financials, | | | | merchandise and tickets. |
| account analysis, banking, vendors, purchase | | | | Most important to the features of a school |
| orders and encumbrance. School administration | | | | administration software program is the ability to |
| software with customized reports is essential in | | | | integrate each module to share information from |
| finding the information your school needs and | | | | one central location, improve oversight and |
| wants to accurately assess numbers, without | | | | control, and increase communication among |
| having to dig through irrelevant information to get | | | | faculty, staff, parents and students. Your school |
| to the bottom line. Your software should allow | | | | administration software should automate your |
| you to export data into all types of files, including | | | | operations to alleviate time-consuming, |
| Crystal Reports, Microsoft Excel, Lotus and more, | | | | paper-based processes. By choosing a school |
| to ensure compatibility with all operating systems. | | | | software package with these seven must-have |
| 4. Manage, track and distribute student and | | | | features, your staff will spend more time focusing |
| teacher textbooks from one central location with | | | | on its most important job: educating students. |
| a robust textbook tracking module. Collect | | | | |